Purchase Order
BusinessA commercial document issued by a buyer to a seller indicating the types, quantities, and agreed prices for products or services. Creates a binding agreement once accepted by the seller.
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A commercial document issued by a buyer to a seller indicating the types, quantities, and agreed prices for products or services. Creates a binding agreement once accepted by the seller.
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Key Clauses
- 1
Item Description
Details the products or services being ordered with specifications.
- 2
Pricing and Quantities
Lists unit prices, quantities, and total amounts.
- 3
Delivery Terms
Specifies delivery dates, shipping method, and destination.
- 4
Payment Terms
Defines when and how payment will be made.
- 5
Acceptance and Rejection
Outlines the process for inspecting and accepting or rejecting goods.
When You Need This
- Ordering goods or materials from a supplier
- Establishing a documented procurement trail for accounting
- Formalizing recurring purchases with agreed pricing
Frequently Asked Questions
What is a Purchase Order?
A commercial document issued by a buyer to a seller indicating the types, quantities, and agreed prices for products or services. Creates a binding agreement once accepted by the seller.
What should a Purchase Order include?
A comprehensive purchase order should include: item description, pricing and quantities, delivery terms, payment terms, acceptance and rejection.
When do I need a Purchase Order?
Ordering goods or materials from a supplier. Establishing a documented procurement trail for accounting. Formalizing recurring purchases with agreed pricing.
Is this template legally binding?
Templates provide a strong starting point, but we recommend having important agreements reviewed by a qualified attorney in your jurisdiction to ensure they meet local legal requirements.
Can I customize this template?
Yes — all bracketed [placeholder] fields can be replaced with your specific information. You can also add, remove, or modify clauses to fit your particular situation.
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